Administrative Specialist in Warsaw job description WHAT YOU’LL DO: Coordinating the operations of Boosta’s coworking spaces: greeting guests, issuing/canceling access cards, monitoring attendance, overseeing the condition of the premises, timely initiation of contract renewal discussions (including space expansion or reduction as needed), filling out attendance metrics, assigning payment tasks, and overseeing payment processes. Organizing team lunches once a week. Ensuring the spaces are stocked with treats (candies, cookies). Handling the issuance and receipt of laptops for employees (as directed by the TL Helpdesk). Managing the receipt and dispatch of packages. Welcoming newcomers, conducting office tours, and distributing welcome packs. Managing inventory and auditing assets, equipment, merchandise (including welcome packs) available in the space. Independently organizing and assisting with event planning in Warsaw. Supporting the travel manager with organizational tasks as needed. Handling other administrative tasks as required.
