Office Coordinator
Posted:
- Location
- St. Julian's
- Job type
- Permanent
As Office Coordinator
Who we are:
At Game Lounge, we lead the way in iGaming affiliate marketing by combining innovation with expertise. Since 2011, we’ve grown from a small team in Malta to a global organization operating 131 brands in 39 countries, connecting over 10,000 users daily to 350+ partners.
Our success is driven by our people—a talented, ambitious team that values collaboration, growth, and impact. Here, your ideas matter, and your contributions are celebrated. We believe in empowering every team member to reach their potential, offering an environment where innovation thrives and brilliance is rewarded.
Recognized as an Employer of Choice by industry leaders, we are committed to fostering a workplace where you can grow both professionally and personally. If you’re ready to take your career to the next level, join us in transforming iGaming.
Why Game Lounge?
We’re not just about what we do, but how we do it—and that starts with our people. When you join Game Lounge, you’ll become part of a team that believes in:
Professional growth: Advance your career with learning opportunities, mentorship, and room to innovate.
Nurturing talent: Your ideas are valued and your contributions make an impact.
Recognition: Celebrate milestones and be rewarded for your achievements.
A supportive culture: Thrive in an environment built on collaboration, transparency, and work-life balance.
Global opportunities: Join a team that spans continents, offering diverse perspectives and career paths.
Here’s what we’re looking for:
We’re seeking curious, driven individuals who are ready to challenge the status quo and make a meaningful impact. If you:
Are excited by the challenge of solving complex problems and bringing innovative ideas to life.
Thrive in a fast-paced, collaborative environment.
Value open communication and continuous learning.
Are ambitious, goal-oriented, and passionate about achieving brilliance.
…then Game Lounge could be your next big opportunity.
At Game Lounge, our Office Operations team is at the heart of what makes our workplace enjoyable, efficient, and welcoming. We’re now on the lookout for an enthusiastic and detail-oriented Office Coordinator to join our dynamic team.
As our new Office Coordinator, you’ll help ensure that Game Lounge remains an outstanding place to work. Your energy, organisation, and proactive approach will be key in supporting day-to-day office functions and fostering a positive environment for all Game Loungers.
What you’ll be doing:
Administrative and Facilities Management
Schedule office maintenance, repairs and new requirements, ensuring a safe, clean and positive working environment, whilst on the look-out for improvements, and ensure that employees are aware and adhere to office procedures.
Ensure that office insurance, risk assessments and office related renewals are up to date.
Act as front office and carry out reception duties, greeting Game Loungers and visitors.
Manage incoming/outgoing mail, deliveries and shipments.
Oversee smooth day-to-day running of the office.
Coordinate fire drills with the complex.
Coordinate quarterly pest control treatments.
Act as Fire Warden. Manage First Aid and Fire Warden trainings.
Deal with suppliers and manage all admin related stock - ordering of supplies (beverages, coffee, oranges, stationary, toiletries and anything that is needed) and stock up.
Manage the corporate apartment (if any) including upkeep, maintenance, bookings and renewal contract.
Upkeep of storage room and inventory of all items and company swag.
Coordinate and oversee daily requirements with the housekeeping team, perform spot-checks and ensure that the cleaning schedule is being followed.
Support the Vibe Team to organise office events and office decorations and be an active member of Game Lounge Vibe Tribe (Social Committee).
Employee and Team Support
Act as a liaison between the complex and Game Loungers, addressing queries, resolving issues, assistance with parking cards and ensuring effective communication
Assist and coordinate with HR with the onboarding and welcoming new joiners by providing them with the onboarding package (access cards, parking card and other related material).
Coordinate deliveries as needed.
Communicate office related updates on Slack.
Deal with relevant suppliers for Home Benefits and distribute to the employees.
Organise Spin & Win for employees on their work anniversary.
Organise any company benefit (breakfasts, lunches, etc).
Coordinating transport for internal team bondings activities.
Manage all business travel arrangements when required.
Financial Management, Documentation and Processes
Follow budgets for expenses related to admin and office operations.
Process invoices and expenses, ensuring accurate record-keeping.
Manage and organize documents, files, and records on the confluence platform.
Create processes on confluence.
Manage all policies (office, travel, etc) & insurance
Utilise Jira as a task management tool within the department and to assist Game Loungers with requests from Helpdesk.
Assist with ad-hoc tasks that arise
The ideal candidate should have:
Strong communication skills (written and verbal)
Able to work independently with minimal supervision
Positive, people-oriented, and proactive attitude
Proficient in Microsoft Office and office management tools
Excellent organisational and time-management skills
Previous relevant work experience would be considered an asset.
How you’ll work:
Monday to Friday - 40 hours per week
Malta (hybrid)
What you’ll get:
Private Health Insurance
Car Park Space
Annual performance bonus
Wellness Allowance
Exciting company events throughout the year
Meet the team:
https://www.gamelounge.com/department/office-operations
Interested candidates should submit their CV in English through the link provided.
By submitting the application, I acknowledge that I’ve read and understand the Privacy Notice and Terms and Conditions.
If that doesn’t sound like you, but you’re still interested in starting a career with Game Lounge, check out the careers page 👉🏼 https://www.gamelounge.com/work-with-us